Diversity Committee: Policies and Procedures

Committee Policies and Procedures

Policies and Procedures

I. Membership

1. Membership on this committee will be determined by School-wide election.

2. Membership will be composed of five elected members.
3. Members will serve a three-year term.
4. Each member has one vote.
5. No member will serve two consecutive terms.
6. No more than two members may have a primary affiliation within the same Department or Division of the SAH.

II. Selection of the Chairperson

1. The Chairperson’s term of office will be a one-year commitment.
2. The Chairperson shall be an elected member of the committee.
3. The Chairperson will be a voting member of the Committee.
4. The Chairperson may be self-nominated, will have at least one year of experience on the Committee and will be approved by a majority of the current Committee members.
5. In the event that a member vacates the committee during his/her term, the Steering Committee will name another member to the committee.

III. Functions of the Chairperson

1. The chairperson will serve as representative to the Steering Committee of the SAH.
2. The chairperson will be a voting member of the committee.
3. The chairperson will make two reports per year to the SAH faculty.
4. The chairperson will be knowledgeable of the SAH Bylaws.
5. The Chairperson will select members of the Committee to assist with preparation of agendas, reservation of the meeting room, and to record minutes of the Diversity Committee.
6. The Chairperson will preside at all meetings of the Diversity Committee, or make accommodations for another member to do so in event of his/her absence.

IV. Functions of the Committee

1. To foster open communication and explore ways to partnership with other KUMC offices and area metro agencies.
2. To develop initiatives for encouraging diversity to flourish within the SAH.
3. To develop and maintain a list of volunteers from the different departments within the SAH who are willing to volunteer for specific diversity initiatives throughout the Medical Center or the community for the betterment of all peoples.

V. Procedures of the Committee

1. A quorum will be three of the five voting members.
2. Decisions will be made by a majority of voting members present.
3. Minutes will be kept of each Diversity Committee meeting.
4. The semiannual report by the Chairperson of the Diversity Committee will be forwarded to the SAH Webmaster for inclusion on the SAH Committee Polices and Reports web page.